About the job

The Australasian College of Paramedicine (the College) is the peak professional association representing and supporting paramedics and students across Australia and Aotearoa New Zealand. The College champions the role of paramedics in emergency, urgent and primary care, and we are committed to enhancing patient-centred care. The College is future-focused and brings together paramedics from across Australasia to represent, advocate, promote and celebrate the achievements of this integral health profession.

The College is a Not-for-profit and registered charity with ACNC.

More information on the College’s history, governance and other activities can be found at https://paramedics.org/

Position detail

The College is seeking applications from suitably qualified and committed individuals who can bring a range of governance, compliance, and organisational skills, as well as high level efficiency to support the Board of directors.

As a governance specialist for the College, this position plays an important role in supporting the Board to effectively meet its responsibilities and obligations under the Australian Charities and Not for Profit Commission (ACNC) Act, the Corporations Act 2001, and other applicable legislations.

The scope of the position includes compliance and governance activities while working closely with the Board and Audit and Risk Committee to manage ongoing company secretarial and board governance requirements. This includes periodic compliance reviews against all key frameworks including its constitution and regulations.

In addition, as an Officer under the Corporations Act, the position has many of the same duties and obligations as a director.

As the Board / Company Secretary, the role:

• Provides high quality secretariat and governance services
• Supports the Board and Audit and Risk Committee to carry out their responsibilities
• Requires discharging duties with care and diligence, in good faith and for a proper purpose.

Term

The initial term for this position will be two years, starting as Board Secretary while the Directors achieve a level of comfort with the successful applicant, before formal appointment as Company Secretary with ASIC. The incumbent can be re-appointed by the Board for further terms.

Honorarium

While the role is volunteer, a small honorarium will be provided, as well as reasonable travel and other expenses in relation to performing the role will be met by the College.

Commitment

The Board meets approximately 7-8 times per year, usually with two face-to-face full day meetings held in Sydney or with the College’s international conference. Online meetings are usually bi-monthly on a Monday from 1:30pm – 4:30pm AEST/AEDT.

The Audit and Risk Committee meets 4-5 times per year. All meetings are online on a Monday from 2pm – 4pm AEST/AEDT.

The total expected time commitment is 8 hours per month, including attendance at meetings, preparation for meetings, minutes, and action items.

About you

You will have a real connection with our purpose and will be looking for a role where what you do has a meaningful influence and impact on the lives of others.

Key Qualifications and Experience (Preferred):

• Relevant qualification preferably related to governance or Company Secretary studies
• Experience in Company Secretarial functions or office administration would be useful

Interpersonal Skills:

• Professional outlook
• Ability to communicate and interact with stakeholders, and senior staff

Organisational Skills:

• Highly organised in planning meetings, documentation requirements and procedural workflow.
• Discreet and interpersonal and communicative abilities, both written and oral.
• High level of confidentiality and exercise sound judgement.

Technical Skills:

• Applying corporate governance best practices
• Minute taking, drafting and proof reading skills with attention to detail
• Diary management and/or organising meeting and calendars

Why volunteer with us:

Whether you are an experienced Board / Company Secretary or are looking to commence your career, this role provides an excellent opportunity to expand your professional experience while supporting the paramedic profession which underpins a truly essential service.

• We are an effective and progressive for purpose charity led by professionals
• We offer a friendly, collaborative team where your contribution will be highly valued

Applications

To apply, please send your application (cover letter and resume) to: John Bruning, CEO at CEO@paramedics.org by COB Monday 27th May 2024.

Contact John Bruning on 0419 419 085 if you wish to discuss the Board / Company Secretary position.